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CUSTOM BUILDS · FULL ACCOUNTABILITY

Enterprise Products
Built for Organisations
That Cannot Afford to Fail.

We build custom digital products for organisations where the cost of failure is measured in revenue, reputation, and compliance risk — not just wasted budget. Full architecture ownership, written scope, documented process, and post-launch operation included as standard.

2016
Operating production systems since
6
Complex products operated today
100%
Written scope before any build
0
Scope surprises after contract
enterprise-product-spec-v1.4 — CipherBitz
● DRAFT APPROVED
01 Mar 2026 — Rev 1.4
PROJECT PHASES
Discovery & Scope
Week 1–2
Architecture Review
Week 3–4
3
Sprint 1 — Core Build
Week 5–8
IN PROGRESS
4
Sprint 2 — Integrations
Week 9–12
5
QA & Hardening
Week 13–14
6
Launch & Operations
Week 15–16
PRODUCT SPECIFICATION EXCERPT
_
SYSTEM ARCHITECTURE OVERVIEW
observedeploymonitor
PRODUCT
Frontend + API
INFRA
DB + Deploy + CDN
OPERATIONS
Monitor + Alert
Product
Infrastructure
Operations
ENTERPRISE DISCIPLINES

Six Disciplines.
One Accountable Team.

Enterprise builds fail when responsibility is fragmented — design here, dev there, infra elsewhere, and nobody who owns the whole. Every discipline below is delivered by the same team that scoped the project. No handoffs. One throat to choke.

01
ENT 01

Product Architecture

Full technical architecture designed, reviewed, and documented before a single line of application code is written. Schema design, API contract definition, auth model, caching strategy, and third-party integration architecture — all in writing, all approved by your technical lead before build begins.

Written architecture specification document
Schema and data model reviewed pre-build
API contract (OpenAPI spec) defined upfront
Third-party integration risk assessment
ENTERPRISE STANDARD:
Architecture document signed off by client's technical lead before sprint 1.
→ Applied in: Applied across all 6 CipherBitz products
02
ENT 02

Full-Stack Development

End-to-end product development — from design system and frontend to backend API, database, authentication, and third-party integrations. No sub-contracting. The team that scoped the project builds it. Every code review, every sprint, every deployment.

Next.js frontend with SSR and SEO architecture
Backend API with documented endpoint contracts
RBAC authentication and session management
Third-party integration (CRM, ERP, payment)
ENTERPRISE STANDARD:
Git branch strategy and PR review process agreed in contract.
→ Applied in: NextGirl, FreeBill, AskBLR, MNCJob
03
ENT 03

Security & Compliance

Enterprise products operate in regulated environments — financial, healthcare, HR, and legal. Security architecture is not a post-launch checklist. Input validation, SQL injection prevention, CSRF protection, HTTPS enforcement, audit logging, and GDPR/DPDP data handling are built into every enterprise product from day one.

OWASP Top 10 review before launch
Audit log on all user actions (configurable)
Data retention and deletion policy implemented
Environment variable and secrets management
ENTERPRISE STANDARD:
Penetration test report available for regulated sector builds.
→ Applied in: Standard on every production deployment
04
ENT 04

Enterprise Integrations & APIs

Enterprise products rarely operate in isolation. Salesforce, SAP, Microsoft 365, Slack, Jira, Stripe, Razorpay, GST portals, and custom internal APIs — we build and maintain the integration layer so your product connects reliably to the systems your organisation already runs.

Integration spec and contract before build
Webhook architecture with retry and alerting
OAuth and API key management per system
Integration health monitoring post-launch
ENTERPRISE STANDARD:
Each integration scoped and priced independently — no surprise integrations.
→ Applied in: WooCommerce, Gemini AI, n8n across products
05
ENT 05

Infrastructure & DevOps

Production deployment architected for your scale — VPS, cloud, or hybrid. CI/CD pipeline, environment configuration, Docker containerisation, load balancing, database backup strategy, and disaster recovery plan. Delivered and documented before the product goes live.

Environment strategy: dev, staging, production
Automated backup and recovery tested
Load testing at 2× projected peak traffic
Runbook: every alert, every recovery procedure
ENTERPRISE STANDARD:
Disaster recovery drill completed before production go-live.
→ Applied in: All 6 products on documented infra
06
ENT 06

Post-Launch Operations

The product does not end at launch. We operate what we build — monitoring uptime, responding to alerts, applying security patches, running database maintenance, managing performance regressions, and evolving the product with your roadmap. Monthly operating retainer or time-and-materials — scoped in the original contract.

24h alert response SLA (critical severity)
Monthly product health report
Dependency and security patch management
Quarterly architecture review
ENTERPRISE STANDARD:
Operations SLA defined in contract before product launch.
→ Applied in: Operating all 6 products continuously
HOW AN ENTERPRISE BUILD WORKS

Sixteen Weeks.
Six Phases. Nothing Ambiguous.

Every enterprise engagement follows the same structure. The phases, the deliverables, the review gates, and the sign-off requirements are identical — because process consistency is how complex builds stay on track.

"We do not start sprint 1 until the architecture document is signed. We do not launch until the disaster recovery drill is complete. These are not best practices — they are requirements."

Phase 1 of 6
1

Discovery & Written Scope

REVIEW GATE
Week 1–2

Every build begins with a structured discovery engagement — business requirements, user flows, technical constraints, integration landscape, and compliance requirements mapped in writing. The output is a scope document: every feature, every integration, every constraint, and every assumption documented. No verbal agreements.

Business requirements document (BRD)
User story map — all epics and stories
Integration landscape and risk register
Fixed-price or T&M contract based on scope
CLIENT SIGN-OFF REQUIRED
Client approves scope document before any architecture work begins.
2

Architecture Design & Review

REVIEW GATE
Week 3–4

Full technical architecture designed by the CipherBitz principal engineer and reviewed with the client's technical lead. Schema design, API contracts, auth model, caching strategy, third-party integration architecture, deployment topology, and disaster recovery strategy. Documented before any build begins.

Technical architecture document (TAD)
OpenAPI specification for all endpoints
Database schema with relationships and indexes
Infrastructure and deployment topology diagram
CLIENT SIGN-OFF REQUIRED
Client's technical lead approves TAD before sprint 1 begins.
3

Sprint 1 — Core Product Build

REVIEW GATE
Week 5–8

The first sprint builds the core product foundation — authentication system, primary data models, core user flows, and the design system. Deployed to a staging environment from day one of sprint. Weekly stakeholder demo every Friday — no surprises, no hiding partial work until it's 'ready to show.'

Core product deployed to staging URL
Auth system functional (RBAC if applicable)
Primary user flows demonstrable end-to-end
Design system components documented in Figma
CLIENT SIGN-OFF REQUIRED
Sprint 1 review sign-off before Sprint 2.
4

Sprint 2 — Integrations & Features

REVIEW GATE
Week 9–12

Third-party integrations, remaining feature set, edge case handling, and performance optimisation. Each integration tested independently before being connected to the main product. API error handling and retry logic implemented for all external calls.

All integrations live and tested on staging
Full feature set demonstrable on staging
Performance: Core Web Vitals green on staging
Integration health checks configured
5

QA, Security & Load Testing

REVIEW GATE
Week 13–14

Structured QA pass against every user story in the scope document. OWASP Top 10 security review. Load test at 2× projected peak traffic. Browser compatibility matrix tested. Accessibility audit against WCAG 2.1 AA. All findings documented and resolved before launch gate.

QA sign-off report (all stories tested)
OWASP security review completed
Load test report (2× peak, results documented)
Accessibility audit report
6

Launch & Operations Setup

Week 15–16

Production deployment with full monitoring configured from minute one. Disaster recovery drill completed before go-live. Operations runbook delivered — every alert, every response procedure, every escalation path documented. Ongoing operations retainer or handoff protocol executed per contract.

Production deployment with monitoring live
Disaster recovery drill completed and logged
Operations runbook and alert codebook delivered
30-day post-launch monitoring period included
THE ACCOUNTABILITY MODEL

One Team. One Contract.
Every Decision Documented.

Enterprise builds fail when accountability is split across five vendors and nobody owns the whole. We own the whole.

P.01

Written Scope. No Verbal Agreements.

Every feature, every integration, every assumption, every edge case, and every exclusion is documented in the scope document before any contract is signed. If it is not in the scope document, it is not in the build. If it should be in the build, we add it to the scope document before work begins — not after.

IN PRACTICE:
If you ask for a feature mid-sprint that is not in the scope, we will quote it as a change request before touching a line of code. Every change request is documented, costed, and approved in writing.
P.02

One Team. No Subcontracting.

We do not subcontract to cheaper developers after winning an enterprise engagement. The team that presents the architecture and signs the contract is the team that builds the product. Every sprint, every review, every deployment — the same people, the same standards.

IN PRACTICE:
You will know who is building your product. You will have their direct contact. There is no 'client services' layer between you and the engineers.
P.03

Nothing Proceeds Without Sign-Off.

Each of the six project phases ends with a formal review gate. You review the deliverables. You sign off. We proceed. If you do not sign off, we resolve the issue — we do not proceed and fix it later. This is how scope creep, surprise rework, and budget overruns are prevented.

IN PRACTICE:
Review gates are defined in the contract with the specific deliverables required for sign-off at each phase. Not open-ended — specific documents.
P.04

We Operate What We Build.

At go-live, we do not hand off a codebase and disappear. Post-launch operations — monitoring, alerting, maintenance, security patching, and performance management — are scoped in the original contract. We have operated every product we have built since 2016. Not handed off. Operated.

IN PRACTICE:
Monthly operations retainer options are quoted in the original engagement proposal. You know the cost before you sign — not after launch when you realise the product needs maintenance.
NO CORPORATE THEATRE

Enterprise Does Not Mean
Expensive and Slow.

Most 'enterprise software agencies' use the word enterprise to justify slow timelines, large teams, and inflated budgets. We use it to mean: complex, accountable, and operated. That is all.

What 'enterprise' means across vendors
LARGE AGENCY
TYPICAL FIRM
CIPHERBITZ
Written scope before contract
✗ Discovery billed separately
~ Sometimes, if asked
Always — before any contract
Architecture document provided
✓ Expensive, owned by them
~ Informal, verbal
Standard — client owns it
Review gates per phase
✓ Formal but slow
✗ Agile — no gates
6 gates, defined in contract
Subcontracting
✓ Common — rate arbitrage
✓ Offshore frequently
Never — same team throughout
Post-launch operations
✓ Separate retainer — expensive
✗ Handoff and walk away
Quoted in original contract
Security review included
✓ Billed as separate engagement
~ "We follow best practices"
OWASP review before launch
Disaster recovery drill
✓ Quoted separately
✗ Recommended but not done
Required before launch
Direct engineer access
✗ Client services layer
~ Project manager only
Direct — no intermediaries
WE DOCUMENT EVERYTHING

The Documents You Receive.
Before, During, and After.

Every enterprise engagement produces a complete documentation set — the kind that allows your next team, your new engineer, or your internal IT department to understand and maintain the product without asking us.

BEFORE BUILD

Pre-Build Documentation

1. Business Requirements Document (BRD)
All features, user types, and goals
PDF
Notion
1. Technical Architecture Document (TAD)
Stack, schema, APIs, infra topology
PDF
Figma
1. OpenAPI Specification
All endpoint contracts, request/response
YAML
Swagger UI
1. Project Charter
Scope, timeline, budget, sign-off parties
PDF
Signed contract
1. Integration Risk Register
All third-party APIs, failure modes, mitigations
PDF
Spreadsheet
DURING BUILD

In-Build Documentation

2. Sprint Review Reports
Weekly: what was built, what is next
Notion
Shared
2. Change Request Log
All scope changes with cost and approval
Spreadsheet
Signed
2. QA Test Report
All user stories tested, pass/fail status
PDF
Shared
2. Security Review Report
OWASP Top 10 findings and resolutions
PDF
2. Load Test Report
Results at 2× peak, pass threshold
PDF
Screenshots
AFTER LAUNCH

Post-Launch Documentation

3. Operations Runbook
Every alert, every recovery procedure
Notion
Always live
3. Alert Codebook
What each alert means, who responds
Notion
Slack-linked
3. Code Documentation
README, environment setup, deploy guide
Markdown
Git repo
3. Database Schema Reference
All tables, relationships, index rationale
PDF
DBDiagram
3. Monthly Health Report
Uptime, errors, performance trends
PDF
Monthly email
3. Disaster Recovery Test Log
Last DR drill result and certificate
PDF
Dated record
HOW TO BEGIN

Three Ways to Start
Your Enterprise Build.

END-TO-END
12–20 weeks

Full Enterprise Build

Discovery through operations — the full 16-week engagement. Written scope, architecture review, sprint builds, QA, security hardening, production launch, and ongoing operations. One contract. One team.

Written scope and contract before build
Architecture document — client owned
6 review gates with formal sign-off
Operations retainer scoped from day one
Discuss Enterprise Build
EXISTING PRODUCT
5 days

Architecture Review

Already have a product but concerned about technical debt, scalability, or security? A structured 5-day architecture review — written report, risk register, and a prioritised remediation roadmap. No obligation to engage for remediation.

Full stack and architecture review
Security and compliance gap analysis
Written risk register and remediation plan
Effort scoring for each recommendation
Book Architecture Review
START HERE
2 days

Enterprise Scope Workshop

Two-day structured workshop to produce a complete scope document for your enterprise product — requirements, user stories, integration landscape, and a fixed-price proposal. You walk away with a document you can take to any vendor for comparison.

Full requirements elicitation facilitated
User story map produced in session
Written scope document delivered
Fixed-price proposal included
Book Scope Workshop
⟶ The scope is in writing. The contract is fixed-price.

What Are You Building
That Cannot Fail?

Tell us the product, the organisation, the timeline, and the technical constraints. We will tell you whether we are the right fit, what the engagement will look like, and what it will cost — in writing, before any commitment is made on either side.